--- url: "https://docs.on-book.app/pro/user/features/overview.md" description: "Transform your production workflow. One platform. Every tool. Real-time collaboration." --- # On Book Pro — Features > **Feature guide.** Check individual feature pages for prerequisites, access requirements, and current limitations. > **Transform your production workflow.** One platform. Every tool. Real-time collaboration. *** ![On Book Pro Overview](../../assets/screenshots/overview/overview-hero.png) ## Built for Theatre Professionals On Book Pro is the **all-in-one production management platform** designed specifically for Stage Managers, Directors, and Production Teams. Say goodbye to scattered spreadsheets, lost notes, and communication chaos. *** ## Workspaces & Split View **Your tools, your way.** On Book Pro organizes its 20+ tools into **workspaces** — themed collections named after theatrical spaces. Switch between workspaces to focus on what matters for your current task: | Workspace | Who It's For | Key Tools | |-----------|-------------|-----------| | **Rehearsal Room** | Stage Managers | Prompt Book, Blocking, Notes, Schedule | | **Wardrobe** | Costume Designers | Costumes, Budget, Personnel | | **Workshop** | Props Masters | Props, Budget, Run Sheet | | **Sound Booth** | Sound Designers | Sound, Run Sheet, Scenes | | emoji\_objects **Light Lab** | Lighting Designers | Lighting, Projections, Prompt Book, Scenes | | **Creative Suite** | Directors | Blocking, Notes, Scenes, Video | | **Production Office** | Production Managers | Production, Budget, Schedule, Email | | **Green Room** | Cast Members | Dashboard, Schedule, Feed | | **Backstage** | Power Users | All tools accessible | ### Split View Mode Click **Split** in the toolbar to view two tools side-by-side: * Your **current tool stays on the left** panel * A **tool picker** opens on the right — choose any tool from your workspace * Your choice is **remembered** for next time (e.g., splitting from Run Sheet always opens Notes) Some workspaces offer **smart defaults** — for example, splitting from the Prompt Book in Rehearsal Room automatically suggests Notes on the right. **Resize Panels**: Drag the divider between panels to adjust proportions. Your layout is remembered between sessions. **Panel Focus**: Click a panel to make it active — the toolbar title updates to show which tool is focused. > emoji\_objects Split View is available on screens 1024px and wider. On tablets and phones, tools display one at a time. *** ## Core Features ### Dashboard **Your personalized command center.** * **Role-Based Widgets**: See content tailored to your workspace (Cast, Stage Manager, Director, etc.) * **My Calls**: Personalized schedule showing only *your* events for the next 48 hours * **Announcements**: Pinned posts and @department mentions relevant to you * **Daily Schedule**: Today's full schedule at a glance (for production staff) * **Phase-Aware**: Dashboard adapts based on production phase (Pre-Production → Rehearsal → Tech → Performance) * **@Announcement Mentions**: Tag posts for everyone in the production * **Activity Summary Widget**: Keep track of the latest production changes *"Log in. See what matters. Get to work."* *** ### Activity Log **Management-focused tracking of production changes and events.** * **Stories vs. Diffs**: Events are tagged to distinguish between friendly updates ("Stories") and technical changes ("Diffs"). * **Smart Grouping & Collapse**: Multiple rapid edits to the same document are smartly collapsed to reduce noise. * **Activity Summary Widget**: Surfaces the most recent, high-priority changes on the Dashboard. *** ### First-Run Onboarding **Start strong. No guesswork.** When you first join a project, On Book Pro meets you where you are: * **Stage Managers** see a **Getting Started Wizard** — import your script and invite your team in two quick steps * **Collaborators** see a **Welcome Card** — a one-time greeting showing your role, the show title, and quick-start tips * **Contextual Empty States** — every major tool (Show Structure, Props, Costumes, Notes, Blocking) shows actionable guidance instead of blank pages. Click to import a script, add items, or navigate to setup Once you've completed or dismissed the wizard, it never returns — your Dashboard becomes your command center. *** ### Show Structure & AI Import **Organize your production's backbone in minutes.** * Define **Acts and Scenes** with intuitive drag-and-drop reordering * Link **Characters** to specific scenes for instant cast breakdowns * **AI Script Analysis**: Upload your PDF script and let our AI automatically extract: * Scene structure with act assignments * Character names and appearances * Props mentioned in stage directions * Sound cues from the script *"Upload your script. Watch your show structure build itself."* *** ### Personnel Directory **Your entire company, beautifully organized.** * **Visual Card Grid**: Browse cast and crew with avatars, role badges, and quick actions * **View Modes**: Switch between Grid View for browsing and List View for editing * **Category Filters**: Filter by Cast, Crew, or Production with one click * **Quick Contact**: Email and phone links directly on each card * **Self-Service Onboarding**: Add personnel with just a name and email—they complete their own profile * **URL-Based Filters**: Share filtered views with teammates via URL * **Full Accessibility**: Complete keyboard navigation support #### Personnel Cards Display: * Avatar with headshot or initials fallback * Name and role/character assignments * Color-coded category badges (Cast, Crew, Production) * Department head and account link indicators #### Additional Personnel Features: * **Emergency Information**: Quick access to emergency contacts when you need them * **Custom Tracking Matrix**: Create columns for any requirement—bios, headshots, waivers, measurements * **Attendance Tracking**: Real-time check-in system with late detection — [see dedicated guide](./attendance.md) * **Self-Service QR Sign-In**: Actors scan a QR code to sign in — no account required * **Printable Reports**: Generate paper-ready contact sheets and tracking matrices *** ### Attendance Tracking **Know who's here. Act on who's not.** * **QR Code Sign-In**: Generate a QR code or shareable link for actors to self-check-in on their phones * **Fullscreen Projection**: One-click projector mode for check-in stations at the rehearsal door * **Server-Side Late Detection**: Sign-ins are validated server-side with a 30-minute window — Present or Late, no clock tricks * **SM Roster View**: Urgency-sorted actor list (Missing first) with status badges, sign-in times, and manual override * **Summary Cards**: Present / Late / Missing / Excused counts at a glance * **Dashboard Widget**: "Today's Attendance" progress card during rehearsal, tech, and performance phases * **Quick Contact**: Call or email missing actors directly from the roster * **No Account Required**: Actors sign in via token — no On Book Pro login needed [→ Learn more about Attendance Tracking](./attendance.md) *** ### Rehearsal Scheduler **Plan smarter. Rehearse better.** * **Visual Calendar**: Drag scenes and acts directly onto dates * **Event Types**: Rehearsals, Meetings, Tech, Performances, and Deadlines with unique styling * **Rehearsal Segments**: Create custom rehearsal blocks with specific character assignments * **Conflict Detection**: Instantly see which actors have scheduling conflicts * **AEA/LORT/NEAT Planning Aids**: Rule checks help flag schedule risks, but they are not legal or union advice * **LORT Rules**: 12-hour turnaround, 8-hour daily max, 36-hour weekly rest * **NEAT Rules**: 10-hour turnaround, 7-hour daily max, 34-hour weekly rest * **External Calendar Sync**: Subscribe to a "smart feed" in Google/Apple/Outlook that shows only your relevant calls * **Calendar Feeds**: Personal subscription feeds are managed from Settings -> Profile and may lag behind last-minute schedule changes *** ### Costumes Module **Professional costume management from measurements to quick changes.** * **31-Point Measurements**: Comprehensive anatomical tracking per actor * Upper body: bust/chest, waist, hips, neck, shoulder, bicep, arm length, wrist * Lower body: inseam, outseam, thigh, height * Sizing: shirt, pants, shoe, hat, glove, dress, jacket * Allergy tracking and special notes * **Costume Pieces**: Full inventory with: * Scene and character assignments * Source tracking (stock, purchased, rental, borrowed, built) * Status workflow (TBD → To Build/Buy → Ready to Fit → Complete) * Image uploads for reference * **Quick Changes**: Specialized tracking for fast costume changes * Duration timing in seconds * Location assignment (Stage Left, Quick Change Booth, etc.) * Dresser assignments * Urgency visualization for changes under 30 seconds * **Fittings Log**: Document fitting sessions with dates, attendees, and notes * **Budget Tracking**: Per-piece estimated and actual costs with receipt uploads * **Maintenance Tab**: Track items needing repair or laundry *** ### Budget Dashboard **Production-wide financial visibility and management.** * **Analytics Tab**: Real-time financial overview * Summary Cards: Estimated cost, actual spent, variance, rental count * Tab Switcher: View Costumes or Props budget separately * Grouped Tables: Sort by Status, Character, or Source * Rental Returns: Dedicated section with overdue highlighting * **Budget Setup Tab** (Production Managers only): * Configure project-wide budget allocations * Set total costume and props budgets * Real-time comparison of allocated vs actual spending * Color-coded health indicators (over budget, at risk, on track) * Project-wide currency configuration * **Permission-Based Access**: * Analytics view: Stage Managers, Designers, Production Managers, and Owners * Budget Setup: Production Managers and Owners only *** ### Production Management **Your production command center for deadlines and analytics.** * **Dashboard Analytics**: Real-time production health overview * Summary metrics: Total, Pending, Met, Missed, Overdue deadlines * Completion progress bars with success rate tracking * Department breakdown cards with per-department metrics * Budget health integration from Costumes and Props modules * **Deadline Management**: Create and track production milestones * Full CRUD operations (create, edit, delete) * Department and personnel assignment * Status workflow: Pending → Met/Missed * Ping notifications for deadline reminders * Overdue detection with visual warnings * **Professional Reports**: Print-ready deadline documentation * Summary statistics (5 key metrics) * Comprehensive deadline table sorted by due date * Department breakdown with completion percentages * Color-coded status indicators * **Role-Based Access**: Production Managers, Stage Managers, and Owners *** ### Notes & Rich Text Collaboration **Document every moment. Share instantly.** * **Rich Text Editor**: Full formatting with bold, italic, lists, headings, and more * **Editable Tables**: Add structured tables to rehearsal notes, meeting notes, and reports * **Real-Time Collaboration**: Multiple users edit the same note simultaneously * **Report Templates**: One-click generation of: * Rehearsal Reports * Meeting Notes * **Quick Timestamps**: Insert timestamps with a keyboard shortcut * **Stopwatch Timer**: Built-in rehearsal timer with start/pause/reset controls. Insert timer marks to log elapsed time at key moments. * **Floating Editor**: Detach your editor window for multi-tasking * **Wiki Links**: Reference other notes and project elements * **Report Review**: Check audiences and recipients before saving, printing, or emailing reports *** ### Set Builder **Design your stage. Scale to reality.** * **2D Canvas**: Top-down view of your stage with professional drafting aesthetics * **Real-World Scaling**: Calibrate your floorplan—draw a reference line, enter the real measurement, and everything scales automatically * **Asset Library**: Drag-and-drop furniture, platforms, and architectural elements * **AI Asset Generation**: Describe what you need ("blue victorian sofa") and our AI generates a properly-scaled SVG icon * **Floorplan Import**: Upload your theater's groundplan as a background * **Set Baking**: Save configurations for reuse across scenes *** ### Blocking Tracker **Capture movement. Communicate clearly.** * **Scene-Linked Sets**: Automatically loads the correct stage layout for each scene * **Path Drawing**: Draw smooth actor movement paths with intuitive curve tools * **Choreography Mode**: Separate layer for dance and movement sequences * **Multi-Actor Filtering**: Solo or combine character paths for clarity * **Event List**: Reorderable movement events with visibility toggles * **Responsive Design**: Collapsible side panels for mobile-friendly blocking on tablets *** ### Props Management **Track every item. Know where it goes.** * **Comprehensive Inventory**: Name, type, and detailed notes for every prop * **Movement Tracking**: Entrance and exit assignments (Stage Left, Stage Right, etc.) * **Scene Linking**: Associate props with specific scenes * **Character Assignment**: Know who handles what * **Source Tracking**: Stock, purchased, rental, borrowed, or built * **Budget Tracking**: Estimated and actual costs with receipt support * **Maintenance Tab**: Track items needing repair or cleaning * **AI Extraction**: Script import automatically identifies props from stage directions * **Batch Operations**: Multi-select and bulk delete for efficient cleanup * **Print Optimization**: Professional prop tables ready for production books *** ### The Run Sheet **Your master document. Production-ready.** * **Flat Data Architecture**: Handles hundreds of cues without slowing down * **Comprehensive Columns**: Scene #, Moment, Set/Strike, Set Piece, Location, Who, Notes * **Standalone Tracking Tool**: Dedicated interface for tracking run-sheet operations * **Deck Cues (`isDeckCue`)**: Explicitly separate deck cues from standard cues * **Fly Cues Subtab**: Dedicated management system for the rigging department, tracking fly scenes and assignments * **Excel-Like Navigation**: Arrow keys and Tab for rapid data entry * **Clipboard Paste**: Tab-separated data imports directly into rows * **Print Ready**: Optimized layouts for production binders *** ### Sound Tab **Your rehearsal soundscape, organized.** * **Interactive Soundboard**: Grid-based pads for instant playback of common SFX * **Freesound Integration**: Search and download Creative Commons audio directly * **Waveform Trimmer**: Visual editor for setting start and end points * **Sound Cues Table**: Theatrical cue list with custom numbering (SQ 14, Q10) * **Master Controls**: Volume, loop settings, and "Stop All" panic button * **Offline Support**: Cached audio plays without internet *** ### Projections **Manage your media, sequences, and visual design.** * **Media Management**: Track and organize all video, image, and generative media assets * **Cue Sequences**: Build and sequence your projection cues precisely alongside the Run Sheet * **Integration**: Projection cues can be referenced directly in the Run Sheet and Prompt Book *** ### Social Feed **Keep everyone in the loop.** * **Threaded Conversations**: Create topics with subject lines and initial posts * **Rich Media Support**: Attach photos, videos, audio clips, and blocking snapshots * **User Tagging**: @mention team members for notifications * **Real-Time Updates**: New posts appear instantly for all collaborators * **Notification Badge**: Unread count indicator in sidebar (numeric or dot when collapsed) * **Chronological History**: Complete record of production communications *** ### Video Chat **Remote rehearsals and production meetings, built right in.** * **Embedded Video Conferencing**: Powered by Daily.co for built-in video conferencing * **Specialized Layouts**: * **Meeting**: Screen share focus with floating participant bubbles * **One-on-One**: Equal side-by-side panels for intimate conversations * **Table Read**: 60/40 split for script viewing alongside video grid * **Rehearsal**: Minimal video strip to maximize workspace * **Lobby (Hair Check)**: Preview camera, select devices, test mic levels before joining * **Real-Time Mic Visualizer**: See your audio input levels to ensure you're heard * **Role-Based Permissions**: Stage Managers can start meetings; all members can join * **Transcript Capture**: Planned future work; current video meetings do not save automatic transcripts *** ### My Profile **Personal settings and preferences at your fingertips.** * **Profile Settings**: Open Settings from the sidebar, then choose the Profile subtab * **Editable Fields**: Phone, emergency contact, bio, and allergies/notes * **Synced to Personnel**: Profile edits automatically update your linked personnel record * **Character Assignments**: View your assigned characters (read-only, managed by SM) * **User Preferences**: Theme toggle (light/dark), email notification toggle, and keyboard shortcuts display * **Account Modal**: The avatar menu opens account actions such as sign-out and cloud-project switching *** ### Communications & Email **Production-quality email distribution — manual and automatic.** * **Email Tab**: Quick action cards for Call Sheets, Deadline Reminders, Project Invitations, and Announcements * **Feature-Page Emails**: Send Rehearsal Reports from Notes and Line Notes from the Line Notes view when available * **Manual Communication Cards**: Call Sheet, Deadline Ping, Project Invite, and Announcement * **Feature Reports**: Rehearsal Reports and Line Notes send from their feature workflows when available * **Email History**: Track all sent emails with delivery counts and status indicators * **Audience Management**: Maintain reusable Production Team, Stage Management, and Design Team recipient groups with manual includes, exclusions, external recipients, and missing-email visibility * **Production-First Branding**: Your show's identity leads every email; On Book Pro is the stagehand in the footer * **Notification Preferences**: Opt out of automated emails from Settings -> Profile (manual SM emails always deliver) [→ Learn more about Communications](./email.md) *** ### Cloud Sync & Collaboration **Work together. From anywhere.** * **Real-Time Sync**: Changes appear instantly across all devices * **Presence Indicators**: See who's online and actively editing * **Invite Collaborators**: Generate share links directly from the Admin Portal's Members page * **Role-Based Access**: Owner, Stage Manager, Designer, Actor, and Crew roles * **Granular Permissions**: 15+ individual permissions for fine-grained control * **Manual Personnel Linking**: Link users to personnel records when auto-link fails * **Conflict Resolution**: Graceful handling of simultaneous edits *** ### Print System **Professional documents, every time.** * **View-Specific Layouts**: Optimized formatting for: * Run Sheets * Props Lists * Contact Directories * Rehearsal Schedules (Calendar & List views) * Blocking Diagrams * Tracking Matrices * Call Sheets * Sign-In Sheets * **Costume Bible** (Cover, TOC, Measurements, Plot, Character Breakdown, Budget, Receipts) * **Quick Change Plot** (Statistics, Change Table, Dresser Assignments) * **Production Deadlines** (Summary Statistics, Deadline Table, Department Breakdown) * **Section Toggles**: Enable/disable sections for custom output * **Logo Placement**: Show and theater logos in headers * **Font Size & Density**: Adjust print density for different needs * **Clean Pagination**: Proper page breaks and professional formatting *** ### Offline-Capable PWA **Installable app with selected offline-capable workflows.** * **Installable App**: Add to home screen on supported browsers * **Cached Views**: Recently opened views may remain available without network access * **Pending Writes**: Some edits may queue locally and sync after reconnecting * **Network Required**: Sign-in, cloud project creation, email, attendance links, script import, AI, video, and uncached files need connectivity * **Dogfood Fallback**: Keep paper or exported backups for show-critical workflows *** ## Platform Support | Platform | Support | |----------|---------| | Chrome / Edge | ✅ Full Support | | Firefox | ✅ Full Support | | Safari | ✅ Full Support | | iOS Safari | ✅ PWA Installable | | Android Chrome | ✅ PWA Installable | | Desktop Install | ✅ Available | *** ## Ready to Transform Your Production? On Book Pro brings together everything you need to manage a theatrical production—from first read-through to final curtain. **One platform. Every tool. Real-time collaboration.** *** *Copyright © 2026 Adam C. Alderson. All Rights Reserved.*