---
url: "https://docs.on-book.app/pro/user/features/run-sheet.md"
description: "Build a cue-by-cue run sheet for rehearsal, tech, and performance handoffs."
---

# The Run Sheet

> **Fallback recommended.** Keep an exported or paper run sheet for tech and performance fallback.

> **Your master production document — cue-by-cue action tracking.**

***

![Run Sheet — On Book Pro](../../assets/screenshots/run-sheet/run-sheet-hero.png)

## Overview

The Run Sheet is the central command document for running your show. It tracks:

* **Scene-by-scene actions** — What happens when
* **Set changes** — Furniture and scenic movements
* **Personnel assignments** — Who does what
* **Cue moments** — Precise timing notes

***

## Getting Started

### Opening the Run Sheet

1. Navigate to **Run Sheet** in the sidebar (or press `Ctrl+7` if it's your 7th tool)
2. The interface provides two main tabs:
   * **Run Sheet**: The spreadsheet-style master document.
   * **Fly**: A dedicated subtab for the rigging department.
3. The **Tracking Tool** can be accessed standalone to provide a dedicated interface for tracking run-sheet operations.

***

## Understanding the Interface

The Run Sheet uses a familiar spreadsheet layout:

| Column | Purpose |
|--------|---------|
| **Scene #** | Scene identifier from Show Structure |
| **Moment** | Cue line or timing reference |
| **Set/Strike** | Whether to place or remove an item |
| **Set Piece** | The furniture, prop, or scenic element |
| **Where** | Stage location (SL, SR, CS, etc.) |
| **Deck Cue** | Toggle indicating this is a physical deck cue (`isDeckCue`) vs. a standard cue |
| **Who** | Crew member responsible |
| **Notes** | Additional details or instructions |

***

## Adding and Editing Rows

### Adding Rows

1. Click **"+ Add Row"** at the bottom of the sheet
2. A new empty row appears
3. Start typing in any cell

### Editing Cells

* **Click** on any cell to select it
* **Type** to replace the content
* **Tab** to move to the next cell
* **Enter** to confirm and move down
* **Escape** to cancel editing

### Keyboard Navigation

The Run Sheet supports Excel-like navigation:

| Key | Action |
|-----|--------|
| `Arrow Keys` | Move between cells |
| `Tab` | Move to next cell (right) |
| `Shift + Tab` | Move to previous cell (left) |
| `Enter` | Confirm edit, move down |
| `F2` | Edit current cell |
| `Delete` | Clear cell content |

***

## Bulk Data Entry

### Paste from Spreadsheet

Copy tab-separated data from Excel or Google Sheets:

1. Copy your data (Ctrl+C)
2. Select the starting cell in the Run Sheet
3. Paste (Ctrl+V)
4. Data fills across rows and columns automatically

This is perfect for migrating existing run sheets into On Book Pro.

### Reordering Rows

* **Drag the row handle** (left edge) to reorder
* Rows snap into position automatically
* Scene numbers update to reflect new order

***

## Filtering and Sorting

### By Scene

1. Click the **Scene filter** dropdown
2. Select specific scenes to view
3. Only rows matching those scenes appear

### By Who

1. Click the **Who filter** dropdown
2. Select crew members to focus on
3. Useful for creating individual call sheets

### By Deck Cues

1. Toggle the **Deck Cues Only** filter
2. Only rows explicitly marked as Deck Cues (`isDeckCue`) will be shown.

***

## Fly Cues

The **Fly** subtab provides a dedicated workspace for rigging operations:

* **Dedicated Management**: Separate from the main run sheet to prevent clutter.
* **Cue Tracking**: Manage fly cues with specific scene assignments.
* **Specialized Columns**: Tracks line sets, weights, and fly operations.

***

## Printing the Run Sheet

The Run Sheet is optimized for professional print output:

1. Click the **Print** button in the Action Toolbar (top-right)
2. Choose print options:
   * **All rows** or **filtered selection**
   * **Include header row**
   * **Page orientation** (landscape recommended)
3. Click **Print**

The output includes:

* Clean table formatting
* Show title and logos
* Page numbers
* Proper pagination (no row splitting)

***

## Integration with Other Tools

| Source | Integration |
|--------|-------------|
| **Show Structure** | Scene dropdown populated from acts/scenes |
| **Sets** | Set piece names available for reference |
| **Personnel** | Crew names available in "Who" column |
| **Print System** | Dedicated run sheet print layout |

***

## Tips for Success

emoji\_objects **Use consistent scene numbering** — Match your Show Structure exactly

emoji\_objects **Be specific in "Moment"** — "Top of song" is better than "sometime"

emoji\_objects **Assign clear ownership** — Every row should have a "Who"

emoji\_objects **Print for tech** — Crew members work from paper copies

emoji\_objects **Paste to migrate** — Import existing spreadsheet data easily

***

## Common Workflows

### Initial Setup

1. Set up Show Structure with all scenes
2. Add rows for major scenic changes
3. Assign crew members to each action
4. Print draft for production meeting

### During Tech

1. Update moments with precise cue lines
2. Add discovered set moves
3. Reassign based on crew availability
4. Print updated copies daily

### Running the Show

1. Stage Manager calls cues referencing the run sheet
2. Crew follows their assigned actions
3. Updates made post-show as needed

***

## Video Tutorial

Video walkthrough: planned.

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## Related Guides

* [Show Structure](./show-structure.md)
* [Features Overview](./overview.md)

***

*Last updated: January 2026*