---
url: "https://docs.on-book.app/pro/user/reference/reports-and-exports.md"
description: "Most report workflows start from a Print button. In the current app, clicking Print opens a Print Settings modal before the browser print dialog."
---

# Reports and Exports

> **Review before sharing.** Reports and exports are available across several tools. Check generated output before distributing it.

***

## Open Reports

Most report workflows start from a **Reports** button in the active tool's action bar. In the current app, clicking **Reports** opens a shared modal that lists the reports available for that tool. Use **Show All Reports** when you need to switch to a report from another area.

Use the modal to choose:

* Report type
* Date, month, schedule, or department filters
* Report-specific sections, such as Costume Bible or Quick Change options
* Print layout options such as font size, density, gridlines, and page breaks
* Print or CSV output, depending on the selected report

After reviewing the settings, click **Print** to continue to the browser print dialog or save as PDF. If the report supports data export, click **Download CSV** from the same modal.

***

## Common Reports

| Report | Where To Start | Use |
|:---|:---|:---|
| Call Sheet | Scheduler / Reports | Share call time, location, attendees, and schedule details |
| Sign-In Sheet | Scheduler / Reports | Paper fallback for attendance |
| Calling Script | Prompt Book / Reports | Performance calling script with cue context |
| Cue Synopsis | Prompt Book / Reports | Cue list summary by scene or department |
| Mic Plot | Sound / Reports | Mic pack and swap planning |
| LX Cue List | Lighting / Reports | Lighting cue review |
| Follow Spot Sheet | Lighting / Reports | Follow spot assignments and cue notes |
| Run Sheet | Run Sheet / Reports | Backstage sequence and operations |
| Props | Props / Reports | Prop tracking and handoff |
| Schedule | Scheduler / Reports | Rehearsal and meeting schedule |
| Scene Breakdown | Show Structure / Reports | Acts, scenes, and characters |
| Actor Rehearsal Hours | Production / Reports | Called rehearsal hours by actor, including present, late, excused, absent, and unexcused hours |

***

## CSV Exports

Some reports support CSV export for spreadsheet review. CSV export now lives inside the same **Reports** modal as print output, and availability depends on the selected report.

Use CSV for:

* Production deadline review
* Actor rehearsal-hours review
* Prompt book cue review
* Props or inventory cleanup
* External backup before major edits

Do not treat CSV as a live sync format. Re-import behavior varies by workflow.

***

## Email vs Print

Use **Communications** for app-generated emails such as call sheets, announcements, deadline pings, and line-note reports.

Use **Reports** when you need:

* A paper room copy
* A PDF attachment
* A binder insert
* A show-night fallback

Review both email and printed output before sending to the full team.

***

## Paper Fallback

Keep paper or exported backups for show-critical workflows:

* Calling script
* Run sheet
* Call sheet
* Attendance/sign-in
* Mic plot
* Cue lists

***

*Last updated: June 4, 2026*