On Book

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On Book Pro — Features ​

Transform your production workflow. One platform. Every tool. Real-time collaboration.

On Book Pro Overview

Built for Theatre Professionals ​

On Book Pro is the all-in-one production management platform designed specifically for Stage Managers, Directors, and Production Teams. Say goodbye to scattered spreadsheets, lost notes, and communication chaos.

Workspaces & Split View ​

Your tools, your way.

On Book Pro organizes its 20+ tools into workspaces — themed collections named after theatrical spaces. Switch between workspaces to focus on what matters for your current task:

WorkspaceWho It's ForKey Tools
Rehearsal RoomStage ManagersPrompt Book, Blocking, Notes, Schedule
WardrobeCostume DesignersCostumes, Budget, Personnel
WorkshopProps MastersProps, Budget, Run Sheet
Sound BoothSound DesignersSound, Run Sheet, Scenes
emoji_objects Light LabLighting DesignersLighting, Prompt Book, Scenes
Creative SuiteDirectorsBlocking, Notes, Scenes, Video
Production OfficeProduction ManagersProduction, Budget, Schedule, Email
Green RoomCast MembersDashboard, Schedule, Feed
BackstagePower UsersAll tools accessible

Split View Mode ​

Click Split in the toolbar to view two tools side-by-side:

  • Your current tool stays on the left panel
  • A tool picker opens on the right — choose any tool from your workspace
  • Your choice is remembered for next time (e.g., splitting from Run Sheet always opens Notes)

Some workspaces offer smart defaults — for example, splitting from the Prompt Book in Rehearsal Room automatically suggests Notes on the right.

Resize Panels: Drag the divider between panels to adjust proportions. Your layout is remembered between sessions.

Panel Focus: Click a panel to make it active — the toolbar title updates to show which tool is focused.

emoji_objects Split View is available on screens 1024px and wider. On tablets and phones, tools display one at a time.

Core Features ​

Dashboard ​

Your personalized command center.

  • Role-Based Widgets: See content tailored to your workspace (Cast, Stage Manager, Director, etc.)
  • My Calls: Personalized schedule showing only your events for the next 48 hours
  • Announcements: Pinned posts and @department mentions relevant to you
  • Daily Schedule: Today's full schedule at a glance (for production staff)
  • Phase-Aware: Dashboard adapts based on production phase (Pre-Production → Rehearsal → Tech → Performance)
  • @Announcement Mentions: Tag posts for everyone in the production

"Log in. See what matters. Get to work."

First-Run Onboarding ​

Start strong. No guesswork.

When you first join a project, On Book Pro meets you where you are:

  • Stage Managers see a Getting Started Wizard — import your script and invite your team in two quick steps
  • Collaborators see a Welcome Card — a one-time greeting showing your role, the show title, and quick-start tips
  • Contextual Empty States — every major tool (Show Structure, Props, Costumes, Notes, Blocking) shows actionable guidance instead of blank pages. Click to import a script, add items, or navigate to setup

Once you've completed or dismissed the wizard, it never returns — your Dashboard becomes your command center.

Show Structure & AI Import ​

Organize your production's backbone in minutes.

  • Define Acts and Scenes with intuitive drag-and-drop reordering
  • Link Characters to specific scenes for instant cast breakdowns
  • AI Script Analysis: Upload your PDF script and let our AI automatically extract:
    • Scene structure with act assignments
    • Character names and appearances
    • Props mentioned in stage directions
    • Sound cues from the script

"Upload your script. Watch your show structure build itself."

Personnel Directory ​

Your entire company, beautifully organized.

  • Visual Card Grid: Browse cast and crew with avatars, role badges, and quick actions
  • View Modes: Switch between Grid View for browsing and List View for editing
  • Category Filters: Filter by Cast, Crew, or Production with one click
  • Quick Contact: Email and phone links directly on each card
  • Self-Service Onboarding: Add personnel with just a name and email—they complete their own profile
  • URL-Based Filters: Share filtered views with teammates via URL
  • Full Accessibility: Complete keyboard navigation support

Personnel Cards Display: ​

  • Avatar with headshot or initials fallback
  • Name and role/character assignments
  • Color-coded category badges (Cast, Crew, Production)
  • Department head and account link indicators

Additional Personnel Features: ​

  • Emergency Information: Quick access to emergency contacts when you need them
  • Custom Tracking Matrix: Create columns for any requirement—bios, headshots, waivers, measurements
  • Attendance Tracking: Real-time check-in system with late detection — see dedicated guide
  • Self-Service QR Sign-In: Actors scan a QR code to sign in — no account required
  • Printable Reports: Generate paper-ready contact sheets and tracking matrices

Attendance Tracking ​

Know who's here. Act on who's not.

  • QR Code Sign-In: Generate a QR code or shareable link for actors to self-check-in on their phones
  • Fullscreen Projection: One-click projector mode for check-in stations at the rehearsal door
  • Server-Side Late Detection: Sign-ins are validated server-side with a 30-minute window — Present or Late, no clock tricks
  • SM Roster View: Urgency-sorted actor list (Missing first) with status badges, sign-in times, and manual override
  • Summary Cards: Present / Late / Missing / Excused counts at a glance
  • Dashboard Widget: "Today's Attendance" progress card during rehearsal, tech, and performance phases
  • Quick Contact: Call or email missing actors directly from the roster
  • No Account Required: Actors sign in via token — no On Book Pro login needed

→ Learn more about Attendance Tracking

Rehearsal Scheduler ​

Plan smarter. Rehearse better.

  • Visual Calendar: Drag scenes and acts directly onto dates
  • Event Types: Rehearsals, Meetings, Tech, Performances, and Deadlines with unique styling
  • Rehearsal Segments: Create custom rehearsal blocks with specific character assignments
  • Conflict Detection: Instantly see which actors have scheduling conflicts
  • AEA Compliance Checker: Built-in contract compliance verification
    • LORT Rules: 12-hour turnaround, 8-hour daily max, 36-hour weekly rest
    • NEAT Rules: 10-hour turnaround, 7-hour daily max, 34-hour weekly rest
  • External Calendar Sync: Subscribe to a "smart feed" in Google/Apple/Outlook that shows only your relevant calls
  • Template System: Reusable rehearsal templates for recurring patterns

Costumes Module ​

Professional costume management from measurements to quick changes.

  • 31-Point Measurements: Comprehensive anatomical tracking per actor
    • Upper body: bust/chest, waist, hips, neck, shoulder, bicep, arm length, wrist
    • Lower body: inseam, outseam, thigh, height
    • Sizing: shirt, pants, shoe, hat, glove, dress, jacket
    • Allergy tracking and special notes
  • Costume Pieces: Full inventory with:
    • Scene and character assignments
    • Source tracking (stock, purchased, rental, borrowed, built)
    • Status workflow (TBD → To Build/Buy → Ready to Fit → Complete)
    • Image uploads for reference
  • Quick Changes: Specialized tracking for fast costume changes
    • Duration timing in seconds
    • Location assignment (Stage Left, Quick Change Booth, etc.)
    • Dresser assignments
    • Urgency visualization for changes under 30 seconds
  • Fittings Log: Document fitting sessions with dates, attendees, and notes
  • Budget Tracking: Per-piece estimated and actual costs with receipt uploads
  • Maintenance Tab: Track items needing repair or laundry

Budget Dashboard ​

Production-wide financial visibility and management.

  • Analytics Tab: Real-time financial overview
    • Summary Cards: Estimated cost, actual spent, variance, rental count
    • Tab Switcher: View Costumes or Props budget separately
    • Grouped Tables: Sort by Status, Character, or Source
    • Rental Returns: Dedicated section with overdue highlighting
  • Budget Setup Tab (Production Managers only):
    • Configure project-wide budget allocations
    • Set total costume and props budgets
    • Real-time comparison of allocated vs actual spending
    • Color-coded health indicators (over budget, at risk, on track)
    • Project-wide currency configuration
  • Permission-Based Access:
    • Analytics view: Stage Managers, Designers, Production Managers, and Owners
    • Budget Setup: Production Managers and Owners only

Production Management ​

Your production command center for deadlines and analytics.

  • Dashboard Analytics: Real-time production health overview
    • Summary metrics: Total, Pending, Met, Missed, Overdue deadlines
    • Completion progress bars with success rate tracking
    • Department breakdown cards with per-department metrics
    • Budget health integration from Costumes and Props modules
  • Deadline Management: Create and track production milestones
    • Full CRUD operations (create, edit, delete)
    • Department and personnel assignment
    • Status workflow: Pending → Met/Missed
    • Ping notifications for deadline reminders
    • Overdue detection with visual warnings
  • Professional Reports: Print-ready deadline documentation
    • Summary statistics (5 key metrics)
    • Comprehensive deadline table sorted by due date
    • Department breakdown with completion percentages
    • Color-coded status indicators
  • Role-Based Access: Production Managers, Stage Managers, and Owners

Notes & Rich Text Collaboration ​

Document every moment. Share instantly.

  • Rich Text Editor: Full formatting with bold, italic, lists, headings, and more
  • Real-Time Collaboration: Multiple users edit the same note simultaneously
  • Report Templates: One-click generation of:
    • Rehearsal Reports
    • Meeting Notes
  • Quick Timestamps: Insert timestamps with a keyboard shortcut
  • Stopwatch Timer: Built-in rehearsal timer with start/pause/reset controls. Insert timer marks to log elapsed time at key moments.
  • Floating Editor: Detach your editor window for multi-tasking
  • Wiki Links: Reference other notes and project elements

Set Builder ​

Design your stage. Scale to reality.

  • 2D Canvas: Top-down view of your stage with professional drafting aesthetics
  • Real-World Scaling: Calibrate your floorplan—draw a reference line, enter the real measurement, and everything scales automatically
  • Asset Library: Drag-and-drop furniture, platforms, and architectural elements
  • AI Asset Generation: Describe what you need ("blue victorian sofa") and our AI generates a properly-scaled SVG icon
  • Floorplan Import: Upload your theater's groundplan as a background
  • Set Baking: Save configurations for reuse across scenes

Blocking Tracker ​

Capture movement. Communicate clearly.

  • Scene-Linked Sets: Automatically loads the correct stage layout for each scene
  • Path Drawing: Draw smooth actor movement paths with intuitive curve tools
  • Choreography Mode: Separate layer for dance and movement sequences
  • Multi-Actor Filtering: Solo or combine character paths for clarity
  • Event List: Reorderable movement events with visibility toggles
  • Responsive Design: Collapsible side panels for mobile-friendly blocking on tablets

Props Management ​

Track every item. Know where it goes.

  • Comprehensive Inventory: Name, type, and detailed notes for every prop
  • Movement Tracking: Entrance and exit assignments (Stage Left, Stage Right, etc.)
  • Scene Linking: Associate props with specific scenes
  • Character Assignment: Know who handles what
  • Source Tracking: Stock, purchased, rental, borrowed, or built
  • Budget Tracking: Estimated and actual costs with receipt support
  • Maintenance Tab: Track items needing repair or cleaning
  • AI Extraction: Script import automatically identifies props from stage directions
  • Batch Operations: Multi-select and bulk delete for efficient cleanup
  • Print Optimization: Professional prop tables ready for production books

The Run Sheet ​

Your master document. Production-ready.

  • Flat Data Architecture: Handles hundreds of cues without slowing down
  • Comprehensive Columns: Scene #, Moment, Set/Strike, Set Piece, Location, Who, Notes
  • Excel-Like Navigation: Arrow keys and Tab for rapid data entry
  • Clipboard Paste: Tab-separated data imports directly into rows
  • Print Ready: Optimized layouts for production binders

Sound Tab ​

Your rehearsal soundscape, organized.

  • Interactive Soundboard: Grid-based pads for instant playback of common SFX
  • Freesound Integration: Search and download Creative Commons audio directly
  • Waveform Trimmer: Visual editor for setting start and end points
  • Sound Cues Table: Theatrical cue list with custom numbering (SQ 14, Q10)
  • Master Controls: Volume, loop settings, and "Stop All" panic button
  • Offline Support: Cached audio plays without internet

Social Feed ​

Keep everyone in the loop.

  • Threaded Conversations: Create topics with subject lines and initial posts
  • Rich Media Support: Attach photos, videos, audio clips, and blocking snapshots
  • User Tagging: @mention team members for notifications
  • Real-Time Updates: New posts appear instantly for all collaborators
  • Notification Badge: Unread count indicator in sidebar (numeric or dot when collapsed)
  • Chronological History: Complete record of production communications

Video Chat ​

Remote rehearsals and production meetings, built right in.

  • Embedded Video Conferencing: Powered by Daily.co for built-in video conferencing
  • Specialized Layouts:
    • Meeting: Screen share focus with floating participant bubbles
    • One-on-One: Equal side-by-side panels for intimate conversations
    • Table Read: 60/40 split for script viewing alongside video grid
    • Rehearsal: Minimal video strip to maximize workspace
  • Lobby (Hair Check): Preview camera, select devices, test mic levels before joining
  • Real-Time Mic Visualizer: See your audio input levels to ensure you're heard
  • Role-Based Permissions: Stage Managers can start meetings; all members can join
  • Transcript Capture: Meeting transcripts saved automatically (video not stored)

My Profile ​

Personal settings and preferences at your fingertips.

  • Profile Modal: Click your avatar in the header to access your profile
  • Editable Fields: Phone, emergency contact, bio, and allergies/notes
  • Synced to Personnel: Profile edits automatically update your linked personnel record
  • Character Assignments: View your assigned characters (read-only, managed by SM)
  • User Preferences: Theme toggle (light/dark), email notification toggle, and keyboard shortcuts display
  • Logout: Sign out conveniently from your profile modal

Communications & Email ​

Production-quality email distribution — manual and automatic.

  • Email Tab: Quick action cards for Call Sheets, Deadline Reminders, Project Invitations, and Announcements
  • Feature-Page Emails: Send Rehearsal Reports and Line Notes directly from the Notes page
  • 7 Manual Email Types: Call Sheet, Rehearsal Report, Line Notes, Deadline Ping, Meeting Invitation, Project Invite, Custom Announcement
  • 5 Automated Notifications: Welcome emails, schedule change alerts, deadline reminders, @mention notifications, and profile completion reminders
  • Email History: Track all sent emails with delivery counts and status indicators
  • Production-First Branding: Your show's identity leads every email; On Book Pro is the stagehand in the footer
  • Notification Preferences: Opt out of automated emails from My Profile (manual SM emails always deliver)

→ Learn more about Communications

Cloud Sync & Collaboration ​

Work together. From anywhere.

  • Real-Time Sync: Changes appear instantly across all devices
  • Presence Indicators: See who's online and actively editing
  • Invite Collaborators: Generate share links directly from the Admin Portal's Members page
  • Role-Based Access: Owner, Stage Manager, Designer, Actor, and Crew roles
  • Granular Permissions: 15+ individual permissions for fine-grained control
  • Manual Personnel Linking: Link users to personnel records when auto-link fails
  • Conflict Resolution: Graceful handling of simultaneous edits

Professional documents, every time.

  • View-Specific Layouts: Optimized formatting for:
    • Run Sheets
    • Props Lists
    • Contact Directories
    • Rehearsal Schedules (Calendar & List views)
    • Blocking Diagrams
    • Tracking Matrices
    • Call Sheets
    • Sign-In Sheets
    • Costume Bible (Cover, TOC, Measurements, Plot, Character Breakdown, Budget, Receipts)
    • Quick Change Plot (Statistics, Change Table, Dresser Assignments)
    • Production Deadlines (Summary Statistics, Deadline Table, Department Breakdown)
  • Section Toggles: Enable/disable sections for custom output
  • Logo Placement: Show and theater logos in headers
  • Font Size & Density: Adjust print density for different needs
  • Clean Pagination: Proper page breaks and professional formatting

Offline PWA ​

Your production, even without WiFi.

  • Full Offline Functionality: Create, edit, and manage your show without internet
  • Automatic Sync: Changes upload when connection restores
  • Installable App: Add to home screen on any device
  • Local Persistence: Your data is always saved locally
  • Background Sync: Updates sync automatically in the background

Platform Support ​

PlatformSupport
Chrome / Edge✅ Full Support
Firefox✅ Full Support
Safari✅ Full Support
iOS Safari✅ PWA Installable
Android Chrome✅ PWA Installable
Desktop Install✅ Available

Ready to Transform Your Production? ​

On Book Pro brings together everything you need to manage a theatrical production—from first read-through to final curtain.

One platform. Every tool. Real-time collaboration.

Copyright © 2026 Adam C. Alderson. All Rights Reserved.