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The Run Sheet ​

Your master production document — cue-by-cue action tracking.

Run Sheet — On Book Pro

Overview ​

The Run Sheet is the central command document for running your show. It tracks:

  • Scene-by-scene actions — What happens when
  • Set changes — Furniture and scenic movements
  • Personnel assignments — Who does what
  • Cue moments — Precise timing notes

Getting Started ​

Opening the Run Sheet ​

  1. Navigate to Run Sheet in the sidebar (or press Ctrl+7 if it's your 7th tool)
  2. The spreadsheet-style interface loads with your production data

Understanding the Interface ​

The Run Sheet uses a familiar spreadsheet layout:

ColumnPurpose
Scene #Scene identifier from Show Structure
MomentCue line or timing reference
Set/StrikeWhether to place or remove an item
Set PieceThe furniture, prop, or scenic element
WhereStage location (SL, SR, CS, etc.)
WhoCrew member responsible
NotesAdditional details or instructions

Adding and Editing Rows ​

Adding Rows ​

  1. Click "+ Add Row" at the bottom of the sheet
  2. A new empty row appears
  3. Start typing in any cell

Editing Cells ​

  • Click on any cell to select it
  • Type to replace the content
  • Tab to move to the next cell
  • Enter to confirm and move down
  • Escape to cancel editing

Keyboard Navigation ​

The Run Sheet supports Excel-like navigation:

KeyAction
Arrow KeysMove between cells
TabMove to next cell (right)
Shift + TabMove to previous cell (left)
EnterConfirm edit, move down
F2Edit current cell
DeleteClear cell content

Bulk Data Entry ​

Paste from Spreadsheet ​

Copy tab-separated data from Excel or Google Sheets:

  1. Copy your data (Ctrl+C)
  2. Select the starting cell in the Run Sheet
  3. Paste (Ctrl+V)
  4. Data fills across rows and columns automatically

This is perfect for migrating existing run sheets into On Book Pro.

Reordering Rows ​

  • Drag the row handle (left edge) to reorder
  • Rows snap into position automatically
  • Scene numbers update to reflect new order

Filtering and Sorting ​

By Scene ​

  1. Click the Scene filter dropdown
  2. Select specific scenes to view
  3. Only rows matching those scenes appear

By Who ​

  1. Click the Who filter dropdown
  2. Select crew members to focus on
  3. Useful for creating individual call sheets

Printing the Run Sheet ​

The Run Sheet is optimized for professional print output:

  1. Click the Print button in the Action Toolbar (top-right)
  2. Choose print options:
    • All rows or filtered selection
    • Include header row
    • Page orientation (landscape recommended)
  3. Click Print

The output includes:

  • Clean table formatting
  • Show title and logos
  • Page numbers
  • Proper pagination (no row splitting)

Integration with Other Tools ​

SourceIntegration
Show StructureScene dropdown populated from acts/scenes
SetsSet piece names available for reference
PersonnelCrew names available in "Who" column
Print SystemDedicated run sheet print layout

Tips for Success ​

emoji_objects Use consistent scene numbering — Match your Show Structure exactly

emoji_objects Be specific in "Moment" — "Top of song" is better than "sometime"

emoji_objects Assign clear ownership — Every row should have a "Who"

emoji_objects Print for tech — Crew members work from paper copies

emoji_objects Paste to migrate — Import existing spreadsheet data easily

Common Workflows ​

Initial Setup ​

  1. Set up Show Structure with all scenes
  2. Add rows for major scenic changes
  3. Assign crew members to each action
  4. Print draft for production meeting

During Tech ​

  1. Update moments with precise cue lines
  2. Add discovered set moves
  3. Reassign based on crew availability
  4. Print updated copies daily

Running the Show ​

  1. Stage Manager calls cues referencing the run sheet
  2. Crew follows their assigned actions
  3. Updates made post-show as needed

Video Tutorial ​

video_library Watch: Creating Your First Run Sheet (Coming soon)

Last updated: January 2026