On Book

Appearance

Notes & Collaboration ​

Document every moment with real-time rich text editing.

Notes — On Book Pro

Overview ​

The Notes tool is your collaborative workspace for production documentation:

  • Rich text editing — Full formatting with TipTap editor
  • Real-time collaboration — Multiple users edit simultaneously
  • Report templates — One-click rehearsal and meeting reports
  • Stopwatch timer — Built-in timer with timestamp insertion
  • Floating editor — Detach your window for multitasking

Getting Started ​

Opening Notes ​

  1. Navigate to Notes in the sidebar
  2. You'll see the notes list on the left and editor on the right

Understanding the Interface ​

AreaPurpose
Notes List (left)All your notes, sorted by date
Editor (right)Rich text editing area
Toolbar (top)Formatting tools and actions
Stopwatch (floating)Timer with timestamp insertion

Creating and Managing Notes ​

Creating a New Note ​

  1. Click "+ New Note" in the sidebar
  2. Enter a title
  3. Start typing in the editor

Organizing Notes ​

  • Rename: Click the note title to edit it
  • Delete: Click the trash icon on hover
  • Reorder: Drag notes to reorder in the list

Rich Text Formatting ​

The editor supports full formatting:

Text Formatting ​

FormatShortcutToolbar
BoldCtrl+BB button
ItalicCtrl+II button
UnderlineCtrl+UU button
Strikethrough—S button

Headers ​

  • H1: Large section headers
  • H2: Subsection headers
  • H3: Minor headers

Lists ​

  • Bullet lists: Unordered items
  • Numbered lists: Ordered sequences
  • Checklists: Interactive checkboxes

Other Elements ​

  • Block quotes: Highlighted quotations
  • Code blocks: Monospaced text for technical content
  • Horizontal rules: Visual section dividers

Report Templates ​

Rehearsal Report ​

Generate a professionally formatted rehearsal report:

  1. Click "Generate Report" in the toolbar
  2. Select "Rehearsal Report"
  3. The template populates with:
    • Date and call time
    • Attendance section
    • Work accomplished
    • Notes for departments
    • Schedule for tomorrow

Meeting Report ​

For production meetings:

  1. Click "Generate Report" → "Meeting Report"
  2. The template includes:
    • Date and attendees
    • Agenda items
    • Discussion notes
    • Action items
    • Next meeting date

Customizing Templates ​

Templates create structured starting points. Edit freely to match your needs:

  • Add or remove sections
  • Change headings
  • Insert additional content

Stopwatch Timer ​

The built-in stopwatch helps track rehearsal time:

Using the Timer ​

  1. Click the stopwatch icon to show the timer
  2. Click Start to begin timing
  3. Click Pause to stop temporarily
  4. Click Reset to clear the timer

Inserting Timestamps ​

While the timer is running:

  1. Click "Insert Time" in the timer panel
  2. A timestamp pill (e.g., ⏱ 12:34) inserts at your cursor
  3. Use this to log key moments during rehearsal

Use Cases ​

  • Track scene run times
  • Log when issues occurred
  • Document break lengths
  • Time costume quick changes

Floating Editor Mode ​

Detach the editor for multitasking:

How to Float ​

  1. Click the "Float" button in the toolbar
  2. The editor opens in a draggable window
  3. Position it anywhere on screen
  4. Continue working in other tools while editing

Returning to Docked Mode ​

  • Click "Dock" in the floating window
  • Or close the floating window

This is especially useful for:

  • Taking notes while reviewing blocking
  • Writing reports while checking the schedule
  • Documenting during live rehearsal

Real-Time Collaboration ​

Multiple team members can edit simultaneously:

How It Works ​

  • Changes appear instantly for all collaborators
  • See other users' cursors in real-time
  • No conflicts—CRDT technology merges edits automatically

Collaboration Tips ​

  • Communicate: Let teammates know when you're making major edits
  • Use headings: Makes it easier to work in different sections
  • Check presence: See who's online in the header

Keyboard Shortcuts ​

ShortcutAction
Ctrl + BBold
Ctrl + IItalic
Ctrl + UUnderline
Ctrl + Shift + 7Numbered list
Ctrl + Shift + 8Bullet list
Ctrl + ZUndo
Ctrl + Shift + ZRedo
Ctrl + SSave (auto-saves anyway)

Tips for Success ​

emoji_objects Use templates — Reports start polished, customize as needed

emoji_objects Timestamp key moments — The timer creates a running log

emoji_objects Float for multitasking — Keep notes visible while working

emoji_objects Collaborate live — Real-time editing replaces email chains

emoji_objects Print regularly — Generate PDFs for your binder

Printing Notes ​

Export notes for physical binders:

  1. Click Print in the Action Toolbar
  2. The note formats for clean printing:
    • Title as header
    • Proper margins
    • Page breaks where appropriate

Video Tutorial ​

video_library Watch: Using the Notes Editor (Coming soon)

Last updated: January 2026