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The Run Sheet ​

Fallback recommended. Keep an exported or paper run sheet for tech and performance fallback.

Your master production document — cue-by-cue action tracking.

Run Sheet — On Book Pro

Overview ​

The Run Sheet is the central command document for running your show. It tracks:

  • Scene-by-scene actions — What happens when
  • Set changes — Furniture and scenic movements
  • Personnel assignments — Who does what
  • Cue moments — Precise timing notes

Getting Started ​

Opening the Run Sheet ​

  1. Navigate to Run Sheet in the sidebar (or press Ctrl+7 if it's your 7th tool)
  2. The interface provides two main tabs:
    • Run Sheet: The spreadsheet-style master document.
    • Fly: A dedicated subtab for the rigging department.
  3. The Tracking Tool can be accessed standalone to provide a dedicated interface for tracking run-sheet operations.

Understanding the Interface ​

The Run Sheet uses a familiar spreadsheet layout:

ColumnPurpose
Scene #Scene identifier from Show Structure
MomentCue line or timing reference
Set/StrikeWhether to place or remove an item
Set PieceThe furniture, prop, or scenic element
WhereStage location (SL, SR, CS, etc.)
Deck CueToggle indicating this is a physical deck cue (isDeckCue) vs. a standard cue
WhoCrew member responsible
NotesAdditional details or instructions

Adding and Editing Rows ​

Adding Rows ​

  1. Click "+ Add Row" at the bottom of the sheet
  2. A new empty row appears
  3. Start typing in any cell

Editing Cells ​

  • Click on any cell to select it
  • Type to replace the content
  • Tab to move to the next cell
  • Enter to confirm and move down
  • Escape to cancel editing

Keyboard Navigation ​

The Run Sheet supports Excel-like navigation:

KeyAction
Arrow KeysMove between cells
TabMove to next cell (right)
Shift + TabMove to previous cell (left)
EnterConfirm edit, move down
F2Edit current cell
DeleteClear cell content

Bulk Data Entry ​

Paste from Spreadsheet ​

Copy tab-separated data from Excel or Google Sheets:

  1. Copy your data (Ctrl+C)
  2. Select the starting cell in the Run Sheet
  3. Paste (Ctrl+V)
  4. Data fills across rows and columns automatically

This is perfect for migrating existing run sheets into On Book Pro.

Reordering Rows ​

  • Drag the row handle (left edge) to reorder
  • Rows snap into position automatically
  • Scene numbers update to reflect new order

Filtering and Sorting ​

By Scene ​

  1. Click the Scene filter dropdown
  2. Select specific scenes to view
  3. Only rows matching those scenes appear

By Who ​

  1. Click the Who filter dropdown
  2. Select crew members to focus on
  3. Useful for creating individual call sheets

By Deck Cues ​

  1. Toggle the Deck Cues Only filter
  2. Only rows explicitly marked as Deck Cues (isDeckCue) will be shown.

Fly Cues ​

The Fly subtab provides a dedicated workspace for rigging operations:

  • Dedicated Management: Separate from the main run sheet to prevent clutter.
  • Cue Tracking: Manage fly cues with specific scene assignments.
  • Specialized Columns: Tracks line sets, weights, and fly operations.

Printing the Run Sheet ​

The Run Sheet is optimized for professional print output:

  1. Click the Print button in the Action Toolbar (top-right)
  2. Choose print options:
    • All rows or filtered selection
    • Include header row
    • Page orientation (landscape recommended)
  3. Click Print

The output includes:

  • Clean table formatting
  • Show title and logos
  • Page numbers
  • Proper pagination (no row splitting)

Integration with Other Tools ​

SourceIntegration
Show StructureScene dropdown populated from acts/scenes
SetsSet piece names available for reference
PersonnelCrew names available in "Who" column
Print SystemDedicated run sheet print layout

Tips for Success ​

emoji_objects Use consistent scene numbering — Match your Show Structure exactly

emoji_objects Be specific in "Moment" — "Top of song" is better than "sometime"

emoji_objects Assign clear ownership — Every row should have a "Who"

emoji_objects Print for tech — Crew members work from paper copies

emoji_objects Paste to migrate — Import existing spreadsheet data easily

Common Workflows ​

Initial Setup ​

  1. Set up Show Structure with all scenes
  2. Add rows for major scenic changes
  3. Assign crew members to each action
  4. Print draft for production meeting

During Tech ​

  1. Update moments with precise cue lines
  2. Add discovered set moves
  3. Reassign based on crew availability
  4. Print updated copies daily

Running the Show ​

  1. Stage Manager calls cues referencing the run sheet
  2. Crew follows their assigned actions
  3. Updates made post-show as needed

Video Tutorial ​

Video walkthrough: planned.

Last updated: January 2026