Printing Reports
Print workflow. For the current print modal and report inventory, start with Reports and Exports.
Generate professional print-ready documents from any feature.
Overview
On Book Pro can generate print-ready reports for schedules, contact sheets, run sheets, costume bibles, and more. All reports are optimized for standard paper sizes and include headers, footers, and page numbers.
How to Print
From the Action Toolbar
Most report-enabled tools have a Reports button in the toolbar at the top:
- Open the tool you want to print from
- Click Reports in the action toolbar
- Select a report type in the shared Reports modal
- Review the report options
- Click Print to continue to your browser's print dialog
- Select printer or "Save as PDF"
Keyboard Shortcut
Press Ctrl+P (Cmd+P on Mac) to print the current view.
Exporting as CSV
In addition to printing, many reports support CSV export for use in spreadsheets (Excel, Google Sheets, etc.).
How to Export
- Open the tool you want to export from
- Click Reports
- Select a report that supports CSV
- Click Download CSV
Supported Tools
| Tool | CSV Contents |
|---|---|
| Run Sheet | Scene list with cues and notes |
| Props | Props inventory with scene assignments |
| Cast | Contact sheet with roles and details |
| Scheduler | Schedule events (excludes deadlines) |
| Calendar | Same as Scheduler export |
| Costumes | Costume pieces with character/scene assignments |
| Sound | Sound cue list with descriptions |
| Production | Deadline, tracking, and actor rehearsal-hours CSVs |
Opening CSVs
Double-click the downloaded .csv file to open in Excel or Google Sheets. All fields are properly quoted and escaped.
Available Reports
| Feature | Report Types |
|---|---|
| Run Sheet | Full cue list, scene summary |
| Scheduler | Daily, weekly, or monthly calendar |
| Personnel | Contact sheet, tracking matrix |
| Costumes | Costume bible, quick change plot, fitting schedule |
| Props | Props list by scene, tracking sheet |
| Production | Deadline summary, department breakdown |
| Budget | Budget summary with variance |
| Attendance | Event attendance, period summary |
| Notes | Individual note or compiled report |
| Production | Actor rehearsal hours by attendance status |
Print Settings
Page Setup
Reports are formatted for:
- Letter (8.5" × 11") — Default
- A4 (210mm × 297mm) — Auto-detected from browser
The Reports modal also exposes font size, density, gridline, and page-break controls where they apply.
Headers & Footers
All reports include:
- Production name in the header
- Report title and date
- Page numbers in the footer
Color vs. Black & White
Reports use color for:
- Status indicators
- Priority highlighting
- Category badges
For black & white printing, these render as patterns/shading.
Saving as PDF
- In the print dialog, select Save as PDF (or "Microsoft Print to PDF")
- Choose a save location
- The PDF preserves all formatting and colors
Sharing PDFs
PDFs are great for emailing reports to team members who don't have On Book Pro access.
Troubleshooting
| Issue | Solution |
|---|---|
| Report is cut off | Check page orientation (portrait vs landscape) |
| Colors missing | Enable "Background graphics" in print settings |
| Wrong page size | Adjust in browser print settings |
| Text too small | Use Ctrl+P and adjust scale percentage |
See also: Run Sheet • Costumes • Production Management