On Book

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On Book Pro — Features ​

Feature guide. Check individual feature pages for prerequisites, access requirements, and current limitations.

Transform your production workflow. One platform. Every tool. Real-time collaboration.

On Book Pro Overview

Built for Theatre Professionals ​

On Book Pro is the all-in-one production management platform designed specifically for Stage Managers, Directors, and Production Teams. Say goodbye to scattered spreadsheets, lost notes, and communication chaos.

Workspaces & Split View ​

Your tools, your way.

On Book Pro organizes its 20+ tools into workspaces — themed collections named after theatrical spaces. Switch between workspaces to focus on what matters for your current task:

WorkspaceWho It's ForKey Tools
Rehearsal RoomStage ManagersPrompt Book, Blocking, Notes, Schedule
WardrobeCostume DesignersCostumes, Budget, Personnel
WorkshopProps MastersProps, Budget, Run Sheet
Sound BoothSound DesignersSound, Run Sheet, Scenes
emoji_objects Light LabLighting DesignersLighting, Projections, Prompt Book, Scenes
Creative SuiteDirectorsBlocking, Notes, Scenes, Video
Production OfficeProduction ManagersProduction, Budget, Schedule, Email
Green RoomCast MembersDashboard, Schedule, Feed
BackstagePower UsersAll tools accessible

Split View Mode ​

Click Split in the toolbar to view two tools side-by-side:

  • Your current tool stays on the left panel
  • A tool picker opens on the right — choose any tool from your workspace
  • Your choice is remembered for next time (e.g., splitting from Run Sheet always opens Notes)

Some workspaces offer smart defaults — for example, splitting from the Prompt Book in Rehearsal Room automatically suggests Notes on the right.

Resize Panels: Drag the divider between panels to adjust proportions. Your layout is remembered between sessions.

Panel Focus: Click a panel to make it active — the toolbar title updates to show which tool is focused.

emoji_objects Split View is available on screens 1024px and wider. On tablets and phones, tools display one at a time.

Core Features ​

Dashboard ​

Your personalized command center.

  • Role-Based Widgets: See content tailored to your workspace (Cast, Stage Manager, Director, etc.)
  • My Calls: Personalized schedule showing only your events for the next 48 hours
  • Announcements: Pinned posts and @department mentions relevant to you
  • Daily Schedule: Today's full schedule at a glance (for production staff)
  • Phase-Aware: Dashboard adapts based on production phase (Pre-Production → Rehearsal → Tech → Performance)
  • @Announcement Mentions: Tag posts for everyone in the production
  • Activity Summary Widget: Keep track of the latest production changes

"Log in. See what matters. Get to work."

Activity Log ​

Management-focused tracking of production changes and events.

  • Stories vs. Diffs: Events are tagged to distinguish between friendly updates ("Stories") and technical changes ("Diffs").
  • Smart Grouping & Collapse: Multiple rapid edits to the same document are smartly collapsed to reduce noise.
  • Activity Summary Widget: Surfaces the most recent, high-priority changes on the Dashboard.

First-Run Onboarding ​

Start strong. No guesswork.

When you first join a project, On Book Pro meets you where you are:

  • Stage Managers see a Getting Started Wizard — import your script and invite your team in two quick steps
  • Collaborators see a Welcome Card — a one-time greeting showing your role, the show title, and quick-start tips
  • Contextual Empty States — every major tool (Show Structure, Props, Costumes, Notes, Blocking) shows actionable guidance instead of blank pages. Click to import a script, add items, or navigate to setup

Once you've completed or dismissed the wizard, it never returns — your Dashboard becomes your command center.

Show Structure & AI Import ​

Organize your production's backbone in minutes.

  • Define Acts and Scenes with intuitive drag-and-drop reordering
  • Link Characters to specific scenes for instant cast breakdowns
  • AI Script Analysis: Upload your PDF script and let our AI automatically extract:
    • Scene structure with act assignments
    • Character names and appearances
    • Props mentioned in stage directions
    • Sound cues from the script

"Upload your script. Watch your show structure build itself."

Personnel Directory ​

Your entire company, beautifully organized.

  • Visual Card Grid: Browse cast and crew with avatars, role badges, and quick actions
  • View Modes: Switch between Grid View for browsing and List View for editing
  • Category Filters: Filter by Cast, Crew, or Production with one click
  • Quick Contact: Email and phone links directly on each card
  • Self-Service Onboarding: Add personnel with just a name and email—they complete their own profile
  • URL-Based Filters: Share filtered views with teammates via URL
  • Full Accessibility: Complete keyboard navigation support

Personnel Cards Display: ​

  • Avatar with headshot or initials fallback
  • Name and role/character assignments
  • Color-coded category badges (Cast, Crew, Production)
  • Department head and account link indicators

Additional Personnel Features: ​

  • Emergency Information: Quick access to emergency contacts when you need them
  • Custom Tracking Matrix: Create columns for any requirement—bios, headshots, waivers, measurements
  • Attendance Tracking: Real-time check-in system with late detection — see dedicated guide
  • Self-Service QR Sign-In: Actors scan a QR code to sign in — no account required
  • Printable Reports: Generate paper-ready contact sheets and tracking matrices

Attendance Tracking ​

Know who's here. Act on who's not.

  • QR Code Sign-In: Generate a QR code or shareable link for actors to self-check-in on their phones
  • Fullscreen Projection: One-click projector mode for check-in stations at the rehearsal door
  • Server-Side Late Detection: Sign-ins are validated server-side with a 30-minute window — Present or Late, no clock tricks
  • SM Roster View: Urgency-sorted actor list (Missing first) with status badges, sign-in times, and manual override
  • Summary Cards: Present / Late / Missing / Excused counts at a glance
  • Dashboard Widget: "Today's Attendance" progress card during rehearsal, tech, and performance phases
  • Quick Contact: Call or email missing actors directly from the roster
  • No Account Required: Actors sign in via token — no On Book Pro login needed

→ Learn more about Attendance Tracking

Rehearsal Scheduler ​

Plan smarter. Rehearse better.

  • Visual Calendar: Drag scenes and acts directly onto dates
  • Event Types: Rehearsals, Meetings, Tech, Performances, and Deadlines with unique styling
  • Rehearsal Segments: Create custom rehearsal blocks with specific character assignments
  • Conflict Detection: Instantly see which actors have scheduling conflicts
  • AEA/LORT/NEAT Planning Aids: Rule checks help flag schedule risks, but they are not legal or union advice
    • LORT Rules: 12-hour turnaround, 8-hour daily max, 36-hour weekly rest
    • NEAT Rules: 10-hour turnaround, 7-hour daily max, 34-hour weekly rest
  • External Calendar Sync: Subscribe to a "smart feed" in Google/Apple/Outlook that shows only your relevant calls
  • Calendar Feeds: Personal subscription feeds are managed from Settings -> Profile and may lag behind last-minute schedule changes

Costumes Module ​

Professional costume management from measurements to quick changes.

  • 31-Point Measurements: Comprehensive anatomical tracking per actor
    • Upper body: bust/chest, waist, hips, neck, shoulder, bicep, arm length, wrist
    • Lower body: inseam, outseam, thigh, height
    • Sizing: shirt, pants, shoe, hat, glove, dress, jacket
    • Allergy tracking and special notes
  • Costume Pieces: Full inventory with:
    • Scene and character assignments
    • Source tracking (stock, purchased, rental, borrowed, built)
    • Status workflow (TBD → To Build/Buy → Ready to Fit → Complete)
    • Image uploads for reference
  • Quick Changes: Specialized tracking for fast costume changes
    • Duration timing in seconds
    • Location assignment (Stage Left, Quick Change Booth, etc.)
    • Dresser assignments
    • Urgency visualization for changes under 30 seconds
  • Fittings Log: Document fitting sessions with dates, attendees, and notes
  • Budget Tracking: Per-piece estimated and actual costs with receipt uploads
  • Maintenance Tab: Track items needing repair or laundry

Budget Dashboard ​

Production-wide financial visibility and management.

  • Analytics Tab: Real-time financial overview
    • Summary Cards: Estimated cost, actual spent, variance, rental count
    • Tab Switcher: View Costumes or Props budget separately
    • Grouped Tables: Sort by Status, Character, or Source
    • Rental Returns: Dedicated section with overdue highlighting
  • Budget Setup Tab (Production Managers only):
    • Configure project-wide budget allocations
    • Set total costume and props budgets
    • Real-time comparison of allocated vs actual spending
    • Color-coded health indicators (over budget, at risk, on track)
    • Project-wide currency configuration
  • Permission-Based Access:
    • Analytics view: Stage Managers, Designers, Production Managers, and Owners
    • Budget Setup: Production Managers and Owners only

Production Management ​

Your production command center for deadlines and analytics.

  • Dashboard Analytics: Real-time production health overview
    • Summary metrics: Total, Pending, Met, Missed, Overdue deadlines
    • Completion progress bars with success rate tracking
    • Department breakdown cards with per-department metrics
    • Budget health integration from Costumes and Props modules
  • Deadline Management: Create and track production milestones
    • Full CRUD operations (create, edit, delete)
    • Department and personnel assignment
    • Status workflow: Pending → Met/Missed
    • Ping notifications for deadline reminders
    • Overdue detection with visual warnings
  • Professional Reports: Print-ready deadline documentation
    • Summary statistics (5 key metrics)
    • Comprehensive deadline table sorted by due date
    • Department breakdown with completion percentages
    • Color-coded status indicators
  • Role-Based Access: Production Managers, Stage Managers, and Owners

Notes & Rich Text Collaboration ​

Document every moment. Share instantly.

  • Rich Text Editor: Full formatting with bold, italic, lists, headings, and more
  • Editable Tables: Add structured tables to rehearsal notes, meeting notes, and reports
  • Real-Time Collaboration: Multiple users edit the same note simultaneously
  • Report Templates: One-click generation of:
    • Rehearsal Reports
    • Meeting Notes
  • Quick Timestamps: Insert timestamps with a keyboard shortcut
  • Stopwatch Timer: Built-in rehearsal timer with start/pause/reset controls. Insert timer marks to log elapsed time at key moments.
  • Floating Editor: Detach your editor window for multi-tasking
  • Wiki Links: Reference other notes and project elements
  • Report Review: Check audiences and recipients before saving, printing, or emailing reports

Set Builder ​

Design your stage. Scale to reality.

  • 2D Canvas: Top-down view of your stage with professional drafting aesthetics
  • Real-World Scaling: Calibrate your floorplan—draw a reference line, enter the real measurement, and everything scales automatically
  • Asset Library: Drag-and-drop furniture, platforms, and architectural elements
  • AI Asset Generation: Describe what you need ("blue victorian sofa") and our AI generates a properly-scaled SVG icon
  • Floorplan Import: Upload your theater's groundplan as a background
  • Set Baking: Save configurations for reuse across scenes

Blocking Tracker ​

Capture movement. Communicate clearly.

  • Scene-Linked Sets: Automatically loads the correct stage layout for each scene
  • Path Drawing: Draw smooth actor movement paths with intuitive curve tools
  • Choreography Mode: Separate layer for dance and movement sequences
  • Multi-Actor Filtering: Solo or combine character paths for clarity
  • Event List: Reorderable movement events with visibility toggles
  • Responsive Design: Collapsible side panels for mobile-friendly blocking on tablets

Props Management ​

Track every item. Know where it goes.

  • Comprehensive Inventory: Name, type, and detailed notes for every prop
  • Movement Tracking: Entrance and exit assignments (Stage Left, Stage Right, etc.)
  • Scene Linking: Associate props with specific scenes
  • Character Assignment: Know who handles what
  • Source Tracking: Stock, purchased, rental, borrowed, or built
  • Budget Tracking: Estimated and actual costs with receipt support
  • Maintenance Tab: Track items needing repair or cleaning
  • AI Extraction: Script import automatically identifies props from stage directions
  • Batch Operations: Multi-select and bulk delete for efficient cleanup
  • Print Optimization: Professional prop tables ready for production books

The Run Sheet ​

Your master document. Production-ready.

  • Flat Data Architecture: Handles hundreds of cues without slowing down
  • Comprehensive Columns: Scene #, Moment, Set/Strike, Set Piece, Location, Who, Notes
  • Standalone Tracking Tool: Dedicated interface for tracking run-sheet operations
  • Deck Cues (isDeckCue): Explicitly separate deck cues from standard cues
  • Fly Cues Subtab: Dedicated management system for the rigging department, tracking fly scenes and assignments
  • Excel-Like Navigation: Arrow keys and Tab for rapid data entry
  • Clipboard Paste: Tab-separated data imports directly into rows
  • Print Ready: Optimized layouts for production binders

Sound Tab ​

Your rehearsal soundscape, organized.

  • Interactive Soundboard: Grid-based pads for instant playback of common SFX
  • Freesound Integration: Search and download Creative Commons audio directly
  • Waveform Trimmer: Visual editor for setting start and end points
  • Sound Cues Table: Theatrical cue list with custom numbering (SQ 14, Q10)
  • Master Controls: Volume, loop settings, and "Stop All" panic button
  • Offline Support: Cached audio plays without internet

Projections ​

Manage your media, sequences, and visual design.

  • Media Management: Track and organize all video, image, and generative media assets
  • Cue Sequences: Build and sequence your projection cues precisely alongside the Run Sheet
  • Integration: Projection cues can be referenced directly in the Run Sheet and Prompt Book

Social Feed ​

Keep everyone in the loop.

  • Threaded Conversations: Create topics with subject lines and initial posts
  • Rich Media Support: Attach photos, videos, audio clips, and blocking snapshots
  • User Tagging: @mention team members for notifications
  • Real-Time Updates: New posts appear instantly for all collaborators
  • Notification Badge: Unread count indicator in sidebar (numeric or dot when collapsed)
  • Chronological History: Complete record of production communications

Video Chat ​

Remote rehearsals and production meetings, built right in.

  • Embedded Video Conferencing: Powered by Daily.co for built-in video conferencing
  • Specialized Layouts:
    • Meeting: Screen share focus with floating participant bubbles
    • One-on-One: Equal side-by-side panels for intimate conversations
    • Table Read: 60/40 split for script viewing alongside video grid
    • Rehearsal: Minimal video strip to maximize workspace
  • Lobby (Hair Check): Preview camera, select devices, test mic levels before joining
  • Real-Time Mic Visualizer: See your audio input levels to ensure you're heard
  • Role-Based Permissions: Stage Managers can start meetings; all members can join
  • Transcript Capture: Planned future work; current video meetings do not save automatic transcripts

My Profile ​

Personal settings and preferences at your fingertips.

  • Profile Settings: Open Settings from the sidebar, then choose the Profile subtab
  • Editable Fields: Phone, emergency contact, bio, and allergies/notes
  • Synced to Personnel: Profile edits automatically update your linked personnel record
  • Character Assignments: View your assigned characters (read-only, managed by SM)
  • User Preferences: Theme toggle (light/dark), email notification toggle, and keyboard shortcuts display
  • Account Modal: The avatar menu opens account actions such as sign-out and cloud-project switching

Communications & Email ​

Production-quality email distribution — manual and automatic.

  • Email Tab: Quick action cards for Call Sheets, Deadline Reminders, Project Invitations, and Announcements
  • Feature-Page Emails: Send Rehearsal Reports from Notes and Line Notes from the Line Notes view when available
  • Manual Communication Cards: Call Sheet, Deadline Ping, Project Invite, and Announcement
  • Feature Reports: Rehearsal Reports and Line Notes send from their feature workflows when available
  • Email History: Track all sent emails with delivery counts and status indicators
  • Audience Management: Maintain reusable Production Team, Stage Management, and Design Team recipient groups with manual includes, exclusions, external recipients, and missing-email visibility
  • Production-First Branding: Your show's identity leads every email; On Book Pro is the stagehand in the footer
  • Notification Preferences: Opt out of automated emails from Settings -> Profile (manual SM emails always deliver)

→ Learn more about Communications

Cloud Sync & Collaboration ​

Work together. From anywhere.

  • Real-Time Sync: Changes appear instantly across all devices
  • Presence Indicators: See who's online and actively editing
  • Invite Collaborators: Generate share links directly from the Admin Portal's Members page
  • Role-Based Access: Owner, Stage Manager, Designer, Actor, and Crew roles
  • Granular Permissions: 15+ individual permissions for fine-grained control
  • Manual Personnel Linking: Link users to personnel records when auto-link fails
  • Conflict Resolution: Graceful handling of simultaneous edits

Professional documents, every time.

  • View-Specific Layouts: Optimized formatting for:
    • Run Sheets
    • Props Lists
    • Contact Directories
    • Rehearsal Schedules (Calendar & List views)
    • Blocking Diagrams
    • Tracking Matrices
    • Call Sheets
    • Sign-In Sheets
    • Costume Bible (Cover, TOC, Measurements, Plot, Character Breakdown, Budget, Receipts)
    • Quick Change Plot (Statistics, Change Table, Dresser Assignments)
    • Production Deadlines (Summary Statistics, Deadline Table, Department Breakdown)
  • Section Toggles: Enable/disable sections for custom output
  • Logo Placement: Show and theater logos in headers
  • Font Size & Density: Adjust print density for different needs
  • Clean Pagination: Proper page breaks and professional formatting

Offline-Capable PWA ​

Installable app with selected offline-capable workflows.

  • Installable App: Add to home screen on supported browsers
  • Cached Views: Recently opened views may remain available without network access
  • Pending Writes: Some edits may queue locally and sync after reconnecting
  • Network Required: Sign-in, cloud project creation, email, attendance links, script import, AI, video, and uncached files need connectivity
  • Dogfood Fallback: Keep paper or exported backups for show-critical workflows

Platform Support ​

PlatformSupport
Chrome / Edge✅ Full Support
Firefox✅ Full Support
Safari✅ Full Support
iOS Safari✅ PWA Installable
Android Chrome✅ PWA Installable
Desktop Install✅ Available

Ready to Transform Your Production? ​

On Book Pro brings together everything you need to manage a theatrical production—from first read-through to final curtain.

One platform. Every tool. Real-time collaboration.

Copyright © 2026 Adam C. Alderson. All Rights Reserved.