Settings
Use care. Settings affect project behavior and should be changed carefully.
Customize your On Book Pro experience.
Overview
The Settings panel lets you configure user preferences, notification options, project-level settings, and project access management (for authorized users).
Accessing Settings
Click the gear icon in the sidebar or use keyboard shortcut Ctrl+, (Cmd+, on Mac).
User Preferences
Theme
- System — Match your OS light/dark setting
- Light — Always light mode
- Dark — Always dark mode
Sidebar Behavior
- Collapsed by default — Start with sidebar minimized
- Remember state — Restore last sidebar position
Keyboard Shortcuts
View and customize available shortcuts. See Keyboard Shortcuts for the full list.
Notification Settings
Control how you're notified:
| Notification Type | Options |
|---|---|
| @Mentions | Email, In-app, None |
| Deadline Reminders | Email, In-app, None |
| Schedule Changes | Email, In-app, None |
| Announcements | Email, In-app, None |
TIP
In-app notifications appear as a badge on the bell icon and in the notification panel.
Project Settings (Admins Only)
If you're a project Owner or Production Manager, you'll see additional settings:
General
- Project Name — Display name for the production
- Currency — Used for budget displays (USD, EUR, GBP, etc.)
- Time Zone — Default for scheduling
Integrations
- Freesound API — For sound library search
- AI Features — Enable/disable script analysis
Project Access
If you are a project owner, a super admin, or hold the relevant member-management permissions, Settings also shows a Project Access section for the current cloud project.
That section can include:
- Members — Review current member role and active/inactive status
- Role changes — Change a member's project role when your authority allows it
- Deactivate — Remove active project access without deleting the user account
- Invitations — Review pending invitations and reissue them when needed
- Invite Update Requests — Approve or reject email-correction requests tied to project invitations
This project-scoped access surface is different from the full Admin Portal. The Admin Portal is reserved for super admins.
Danger Zone
- Archive Project — Hide from active projects list
- Delete Project — Permanently remove the known project records and storage artifacts covered by project deletion
DANGER
Deleting a project cannot be undone. Project deletion removes known project records covered by deletion, collaborators, repository files including source PDFs, generated script artifacts, OCR results, and trashed files. Some support diagnostics and currently unlisted records may be retained separately; see Data Retention & Deletion.
Syncing Preferences
Your user preferences sync across all your projects. Project settings are specific to each production.
See also: Admin Portal • Keyboard Shortcuts • Data Retention & Deletion